How To Increase Transparency in Your Agile Planning Processes?

September 11, 2014

agile_planning_transparency-e1410429949582-336x336 How To Increase Transparency in Your Agile Planning Processes? agile

Flexibility and responding to change are two of the substantial values of the Agile approach, as proclaimed by the principles stated in the Agile Manifesto (responding to change over following a plan’). Basically, this flexibility is what adds the ‘agility’ to Agile, and codeBeamer is an effective solution to implement those values in real-life processes. That said, there’s an important thing to note: Agile never said you don’t even need a plan – however common, that is a false misinterpretation of the statement.

In fact, working under the Agile framework involves quite a lot of planning, as you’re not only designing the delivery of a static product. You’re also trying to incorporate a range of variables into your plan and preparing for uncertainty in a number of ways. Moving forward, as the plan is broken down into individual tasks, transparency (the tracking of responsibilities and delivery) is of utmost importance, not only to project managers, but also to each individual team member.

Working Agile means collaboration, focusing on delivering value within short iterations, with democratic team governance. With such complex tasks, a simple and clear overview of processes is vital for all of the team members involved. These issues are exactly what the new and enhanced features in codeBeamer’s latest release 7.4 aim to respond to. Our enhanced Agile Project Planner with new relations filtering options facilitates project planning and management, yielding widespread benefits throughout the project’s duration.

Planning: A Collaborative Process

In Agile, it’s not the team that works for the Scrum Master, it’s the Scrum Master who strives to facilitate the work of the development team. Planning, therefore, is not primarily for the Scrum Master – the plan helps the work of the team, promoting transparency, collaboration, and communication.

In an efficient Agile development process, the team always needs a clear overview of all the tasks to be done pertaining to each sprint or release. The revised Release / sprints tree in codeBeamer displays the releases and sprints in the plan, along with all the related deliverables. With all relevant details displayed in a single screen, team members will be presented with a simple overview of all tasks in a sprint or release.

Planner-with-Release_Sprint-tree-and-description How To Increase Transparency in Your Agile Planning Processes? agile

The release / sprints tree with descriptions

The requirement of transparency is further supported by the enhanced Team commitment view, which lets you filter the tasks assigned to each project member. Just select the member(s) of the team whose tasks you’d like to see displayed, and the Team commitment filter will show you the responsibilities (assignments) and their complexity (story points) for that team member, along with all the details of the assignment.

Keeping Track of Ever-changing Requirements

Since the very basic aim of Agile is to accommodate changing requirements, the changes that have to be dealt with are translated to tasks and assigned to team members along the process. Tracking these changes is often difficult: while smaller changes in a user story may just be assigned to one team member, more complex changes or completely new user stories necessitate collaboration. Matching tasks to user stories and tracking the progress made is important in making sure the requirements of each user story are followed through, and a solution is delivered.

The brand new User story / Requirements relationship view in codeBeamer 7.4 lets all members of the team categorize and filter tasks and issues according to user stories or requirements. Just select a story or requirement and all the tasks relevant to that item will be displayed. Identification is further facilitated by using colors for each requirement or story. This way, you can identify user stories at a glance, and track them individually to make sure all their requirements are covered in the end product.

project_planner_filtered_user-stories_tasks How To Increase Transparency in Your Agile Planning Processes? agile

The project planner with tasks filtered according to user stories

Transparency for the whole team in an Agile development process is vital for success. Efficient collaboration and the thorough communication it necessitates are both essential in order to deliver valuable end products. The smart features in codeBeamer 7.4 support these Agile values, ensuring democratic and transparent team governance, and efficient iterations.

Take a look at our How-to video for more details on Release Management with codeBeamer!

We have also dedicated a webinar to this topic – if you missed it, now’s a great time to catch up:

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Kristof Horvath

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Kristof holds a BA in Commerce and Marketing and is especially passionate about inbound and content marketing. On the Intland blog, he is covering topics related to application lifecycle management and agile methods.

Kristof Horvath has written 103 posts for Intland Software.

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